Case - Cost Effective Competitive Intelligence Software for Fujitsu Services
How Fujitsu Services Saved Money by Choosing Intelligence Plaza
Interviewed for this case was Nicole France, Head of Market Intelligence at Fujitsu Services. France explains why Intelligence Plaza® is better, faster and cheaper than a separate project done by the internal IT department and how the Plaza is far more efficient than trying to spend analyst time in configuring MS SharePoint
Background on Fujitsu Services
Fujitsu Services is the European IT services arm of Japanese-headquartered Fujitsu Group, the third largest IT services company in the world with:
- FY2008 revenue of £2.6 billion in EMEA
- 19,000 employees in 20 countries
- a range of IT services including IT outsourcing, application services and technology consulting
Interview
Q: Nicole, you assumed the role of Market Intelligence Manager at Fujitsu Services in April 2006. How did you go about developing the MI activity from where it was back then?
“When I took over the Market Intelligence team, I found an operation that did quite a lot of work, but didn’t necessarily deliver a lot of value to the company. We had many information sources and some ad hoc processes for communicating to our internal clients, but our intelligence efforts were not centrally coordinated.
It was clear that the problem was not getting more information – or even doing a great deal more analysis – but making sure that our insight was easily available to the right people at the right time.
We needed a storage and delivery tool that could pull all of our information streams into one place where people could access, share and comment on our insights. Technology was of course only part of the challenge, but this is where we started.
At the time, our IT department was running a pilot of MS SharePoint. Since much of the functionality we believed we needed was available in SharePoint, we spent eight months trying to build our own MI tool.”
Q: So you involved your IT in internally developing a Market Intelligence tool for your team’s use?
“We did, and while the idea worked nicely in theory, we soon ran into challenges that we didn’t really anticipate at first:
- It is surprisingly time-consuming and therefore expensive to try to develop an application in-house that can perform sophisticated tasks reliably.
- Our internal IT people are of course IT experts, but they have no expertise in intelligence processes, so trying to articulate our requirements to them proved to be costly in both time and money.
- Our analysts, in turn, are expert in what our intelligence users need, but, as we discovered the hard way, they are not SharePoint developers.
- Even if we had managed to develop a satisfactory MI tool, it would have required continuous efforts from both our analyst team and our internal IT to maintain and develop it according to our wishes. This is not free, either.”
Q: How did you end up choosing the Intelligence Plaza®?
“At about the time I was weighing the options between making do with the work we had done in SharePoint and trying to undertake a much bigger project with internal IT to make it into the sophisticated tool that we had proved we needed, I learned about GIA’s Intelligence Plaza.
Having weighed the options and realized that we would actually be better off by going with a readily available software solution rather than venturing into an internal IT project for which there was no end in sight, we started evaluating intelligence software products that were available in the market.
The Intelligence Plaza® seemed to fit our needs very well. We were also convinced by its large user base and GIA’s consultative expertise that we could leverage and thereby avoid many potential pitfalls in the implementation process.”
Q: Having learned from the intelligence software implementation process, what is your take at this point, what works?
“Yes, here are some of the ingredients that helped to make our adoption of Intelligence Plaza a success:
- Having budget and senior-level sponsorship. This proved to be important endorsement when some people balked at what they considered an unorthodox approach to getting things done.
- Understanding our internal customers and what they really need. In some cases, they weren’t even sure themselves, so we often had to interpret on their behalf.
- A simple, clear, easy-to-use interface
- An effective taxonomy
- Daily email alerts are key to making people aware of the centralized intelligence tool Getting local champions to further boost internal marketing and to increase people’s involvement.
- Working with GIA. I found GIA’s consultative engagement style considerably accelerated the implementation process.”
Q: On the other hand, what does not work?
- “Getting business analysts to do SharePoint development — this is a major waste of high value analyst time
- Assuming people would figure it out for themselves. If we were to do this again, we would put effort into an internal communications plan to support the rollout.
- Trying to do change everything at once. Because implementing the tool meant changing working practices, we shifted our effort to supporting those changes rather than moving straight onto changing other MI processes and engagements.”
Q: You now have the Intelligence PlazaTM, or MIspace as you call it, implemented for 450 users at Fujitsu Services, who are they and what kinds of information do they receive?
“We have targeted MIspace mainly at Sales & Account Management, Marketing, and Senior Management, and the user base spans across Europe.
The daily email alert combines information content that has been produced partly by GIA, partly by information vendors whose reports we purchase, and of course by our internal analyst team. On average, 100 unique users visit MIspace each week. Many of the most popular articles are still about us, but we are making good progress in getting our people to focus more on competitors and markets!”
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